Can you legally use AI tools to record and transcribe meetings?

Yes, you can legally use AI tools to record and transcribe meetings when you follow the consent, privacy, and policy rules that apply to the meeting.

The safest practice is to tell participants before recording starts and get clear consent, especially if people join from different states or countries. In the United States, federal law generally follows one-party consent, but some states require all parties to consent for private conversations.

Company policies, customer contracts, NDAs, HR rules, school policies, and industry regulations can add stricter requirements. AI transcription also creates a data-handling question: meeting audio may contain personal information, confidential plans, legal advice, health data, financial details, or customer information.

Use a secure tool, limit access to transcripts, and avoid uploading sensitive meetings to services that do not meet your privacy needs. For ordinary team notes, disclosure and consent are usually enough.

For legal, medical, HR, or client-sensitive meetings, get specific guidance. This is general information, not legal advice.